USE THIS HASHTAG FOR ALL OF YOUR SOCIAL POSTS: #RallyAcrossAmerica

Welcome NEW Ambassador!

Thank you for becoming an Ambassador for Rally Across America! Here you will find a checklist of items that will help you complete your rally.

"How to" Rally Guidelines

  • Extend invites to 25-35 attendees.
  • Designate the recipient 501c3 of funds generated -  it's your choice.
  • A donation of $100 per vehicle to enter is encouraged, but you know your audience better than we do, so the suggested donation is up to you.  We want to be inclusive here.  As along as all of the funds collected for the rally go unburdened to the chosen charity. Funds should go immediately to the charity and discuss ahead of time the best way to issue donation receipts to your attendees.  This is a great photo op. 
  • Assemble route guidelines (back road tours during low traffic periods, ie Sat or Sun mornings work best).
  • Set a Date and Time with a designated gathering point (try to keep the gathering to a half hour as not to cause any congestion or neighborhood concerns).
  • Use the template in the toolkit for easy social media sharing.  We can help!
  • Adhere to all current social distancing guidelines. 
  • We recommend communicating with local authorities to gain approval or permits if necessary.
  • We recommend communicating with local police to gain their support - obviously we must stress that all traffic and safety laws be strictly adhered to, no burnouts, speeding, or showy behavior.
  • When the rally is over we would like to write a story about your event that we will post and share and you can share with your attendees too. Please fill out the questionnaire that will help us write a news story. We will post it on our website.  Be sure to include how much you raised so we can highlight your success.
  • Encourage your participants to like us on our Facebook Page Rally Across America and tag us on Instagram #rallyacrossamerica.  The more buzz the better.  Momentum helps raise more money for charities across America.

Event Registration Form


  1. The charity logo, formal name, web address (http://www.name.org) 
  2. The Charity donation form if collecting check/cash or web address if online donation
  3. Date and time of rally, location of rally start
  4. Weather procedures
  5. Contact Info for “day of” Rally participants info
  6. Updated participant waiver form to include name and date of Rally and Ambassador & Charity

Event Process

  1. Permits – step one is to check with locality to see if any permit(s) are required.
    1. Town
    2. Event starting and ending point location
    3. Police/fire 
  2. Insurance – This is your call.  Check to see if locality requires any form of insurance specifying the town as also insured.  
    1. Town required
    2. General liability – including start site owner as additional insured
  3. Sign/Banner formats OPTIONAL: Sample working files will be provided in your Ambassador kit in Illustrator and Photoshop if you are interested.  
    1. Maintain consistency with RAA brand – do not alter our Logo or move its relative placement on the sign template(s)
    2. Layouts for vinyl banners, lawn signs, car magnets, car badges, etc
    3. Layouts for window signs
  4. Sample letters OPTIONAL
    1. Sponsors
    2. Entrant invitations
    3. News release(s)

    Pre-Event INFO

    The key to a successful event is the pre-event marketing. You've already completed some of this information when you became an ambassador. Now we are going to ask a few more questions that should also help you with your planning.
    DATES, TIMES & LOCATIONS
    CAR CLUBS
    YOUR CHARITY
    We will be sending a note to your Charity Ambassador so that we can get some quotes and comments from them.

Tools

Your next step is to check out the other resources by clicking any of the below buttons. You will also find navigation buttons at the top of all of the Ambassador Tool Kit pages. 

Be sure to look at the After Rally Report so you know what information we are collecting.  You can fill much of this out on your cell phone.